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AI lessons with Roy

How my second brain works

One folder that remembers everything I'm working on.

I run many projects at once, and every new chat with an AI starts from zero. So I keep one folder that holds every project, idea and decision. The AI reads it before it works and writes in it before it stops.

Want one for yourself? See it work
Try it

Meet Dana. She has 4 projects.

Dana is invented, and so is everything on her board. Open a project, end a chat, send an idea, and watch what gets written down.

BoardDemo data
Ideas
Recipe cards for the bakeryIdea. Parked until the site is live.
One project: where it stands, and its historyDemo data

Bakery website

Status
Active
Next
Send Noa the menu page to review
Waiting on
Noa: photos of the cakes
  • 2 MarchFirst call with Noa. She wants online orders for Friday challah.
  • 5 MarchHome page draft sent. She asked for warmer colours.
  • 9 MarchColours approved. Menu page started.
Dana's phoneDemo data

Press "Send an idea". Dana says it out loud on her phone, and it lands on the board.

"End the chat" shows the main trick: before a chat ends, the AI adds a dated line to the project's history and makes the "next" line true again. Nothing is deleted, ever.

The parts

Seven things, all plain files.

  • The boardEvery project on one page: its status, the next move, and who we are waiting on. It builds itself from the project pages.
  • Now and LogTwo files per project. Now says where it stands today. Log is the history, one dated entry per meeting, decision or delivery.
  • People and moneyEveryone across all projects, one line each. Every quote, price and money decision in one place.
  • The ideas botI say an idea into Telegram. Within 5 minutes my computer picks it up, writes down the voice note by itself, researches the idea and files it.
  • The libraryWhen a podcast episode is worth keeping, I send it to the bot. It saves the principles and how they connect to my projects.
  • The inboxA folder where I drop anything: a transcript, a screenshot, a PDF. The AI files it into the right project.
  • The chat copiesA readable copy of every chat with the AI, saved every night. Nothing is lost when an app clears old chats.
How it stays current

It updates when something happens, not on a timer.

There is no daily AI job. The night and Sunday steps are plain scripts, they use no AI and cost nothing.

  1. In every chat

    The AI reads the project's page before it starts, and writes down anything new before the chat ends.

  2. Within 5 minutes of an idea

    A new idea on Telegram is picked up, written down, researched and filed.

  3. Every night at 23:30

    The computer saves a copy of all chats, rebuilds the board and takes a snapshot. Then it makes a private backup, with passwords and keys blanked out.

  4. Every Sunday at 08:30

    A short message on my phone: the top 3 moves for the week, and what is slipping.

The rules

Only 2, and the AI may not break them.

Never delete.If something changed, add a new entry that says so. The old one stays. That is why I can trust the history.
Real facts only.No guessed numbers, names or dates. If the AI does not know, it leaves me a question.
Build your own

You can start one this afternoon.

I'm not a programmer. The AI wrote every script in mine, and I run it by talking. You need an AI assistant that can read and write files on your computer, and 2 things: a folder and one instruction.

Before you start

Keep passwords and keys out of the folder. And decide who can see it before you put names and money in it.

1. Make the folder

brain/
  BOARD.md          every project on one page
  projects/
    bakery-website/
      NOW.md        where it stands right now
      LOG.md        the history, only ever added to
  people.md         everyone, one line each
  money.md          every quote and price
  ideas/            one file per idea
  inbox/            drop anything here

2. Give your AI this instruction

You keep a folder called brain for me. Before any work, read brain/BOARD.md, then the project's NOW.md and the last entries of its LOG.md. After every real step (a decision, a delivery, a number, a correction from me) add a dated entry to that project's LOG.md, and update NOW.md so it is true right now: status, next move, who we are waiting on. Then rebuild BOARD.md from all the NOW files. Never delete or rewrite an old LOG entry. If something changed, add a new entry that says so. Never invent a number, a name or a fact. If you don't know, leave a question for me.

3. Start with one real project

Tell the AI about one thing you're working on and ask it to create the project. Work on it for a week. When you open a new chat and it already knows where things stand, add the second project.

Want me to set one up with you?

That is a good first lesson. We build it on your computer, around your real projects.

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